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* Shoreline cuts $1.363 million without layoffs

Reduction details

The following objectives were met to address the college's mandate to reduce its budget by 6.3 percent:

  • Reduce current year operating budget by the target: $1.363 million
  • Sustain programs/services required to meet FTE target
  • Maximize use of non-state funds for ongoing operating expenses
  • Minimize personnel reductions in 2010-2011
  • Capture (in the current year) a portion
    of the anticipated 2011-2012 budget reduction
  • Retain flexibility to adjust/modify reductions, as able, in current year

Reduction Category                Amount ($)

  • Lapsed salaries                   199,242
    and un-used sabbaticals    
  • Goods/services/travel           512,002*
  • President's contingency       100,000
  • Shift of salaries and              551,756 expenses from state
    to non-state
    sources
  • Total                                1,363,000

* Figure contains about $260,000 from one-time funding sources.

 

SBCTC systemwide response         

 

The State Board for Community and Technical Colleges was required to submit a system response to the 6.3 percent budget reduction by Thursday . The SBCTC response to the 10 percent level is expected to be transmitted Friday, Oct. 1.

 

Shoreline Community College will achieve the state-mandated 6.3 percent budget reduction that is scheduled to start today, Oct. 1, 2010, without layoffs.

 

“This plan is a delicate balance and not without some risk,” President Lee Lambert said Thursday, Sept. 30. Lambert thanked Vice President for Administrative Services Daryl Campbell and the rest of the Senior Executive Team for the recommendation that he approved. “This was difficult and done on a very short timeline,” he said.

 

While nobody will lose their job as a result of the current cuts, the plan does capture varying levels of savings from what is generally labeled as “lapsed salaries.” About 15 positions are in that category which includes positions that are unfilled, delayed hiring or filled at lower expense to the college.

 

The risk involved, Lambert said, is that the plan uses about $260,000 from one-time funding sources to get to the target of $1.363 million.  “Normally, we’d avoid using funding that isn’t sustainable,” Lambert said. “However, this is one-time money for a one-time purpose; buying us time. That we are able to do this now is a result of our conservative approach over the past two years.”

 

Another strategy used in the plan is to shift expenses to non-state funding sources, which generally come from various fees. College officials have been working on that process, but it was accelerated by the state's call for immediate cuts.

 

The time purchased by the plan will be used to get back to the process of planning for the next round of budget cuts announced by Gov. Chris Gregoire: A predicted 10 percent target that would take effect on July 1, 2011.

 

“We know another cut, a bigger cut, is coming,” Lambert said. “The question was, ‘How much of that cut could we do now, potentially easing that coming burden?’ We know that 10 percent would require significant layoffs and a restructuring of the college. This lets us do that in as thoughtful a way as possible.”

 

Lambert said that roughly half of the current $1.363 million reduction plan is in areas that could be considered for continuing into the next biennium. Those choices could reduce the overall amount needed to hit the coming 10 percent target of $2.249 million, he said.

 

“We don’t have to decide that now, but having the option is prudent,” Lambert said.

 

Lambert said the next steps will be to start the planning process outlined in June. That process includes work done over the summer by the Strategic Planning/Budget Committee which gave a report Sept. 21 during the Opening Week all-campus lunch. That committee will continue to provide the foundation for budget-reduction discussions in the coming academic year.

 

“While we’re planning for reductions, we also must continue looking beyond these immediate challenges to the future,” Lambert said. “I’ve also asked the Strategic Planning/Budget Committee to form a sub-group, tasked with looking at how we build a virtual college and achieve the 2020 vision of serving 20,000 students with our current campus and a new virtual campus.

 

“None of these current issues move us off of that goal.”

SCC/Jim Hills

* Shoreline submits budget survey to state board

Shoreline Community College met the deadline for submitting a budget-reduction impact survey to the State Board of Community and Technical Colleges with time to spare.

 

“We sent in our answers to the survey on Friday,” said Daryl Campbell, Vice President for administrative Services, adding that the deadline was Sunday, Sept. 26. “Our Senior Executive Team worked together to get this work done on a very short timeline.”

 

The survey is part of the work set in motion by Gov. Chris Gregoire’s call for across-the-board budget cuts for all state agencies of 6.3 percent. Those cuts are to take effect starting Friday Oct. 1. In addition plans for immediate reductions, Gregoire also asked agencies to plan for 10 percent cuts starting July 1, 2011.

 

The survey, however, is a request by state board staff to better understand what the various cut levels could mean to the overall system.

 

“The survey is not our budget plan,” Campbell said. “It is a narrative to outline what the potential impacts could be to college.”

 

Campbell said the Senior Executive Team will complete work budget-reduction recommendations early this week for review and an ultimate decision by President Lee Lambert before the Oct. 1 deadline. Although Lambert has been with Gov. Gregoire on a trade mission in China and Vietnam, he has had regular communication with Campbell and others on campus. Lambert will be on campus to meet with the Senior Executive Team before making a budget decision.

 

The 6.3 percent reduction target translates to $1.363 million for Shoreline. The 10 percent target equals a $2.249 million reduction.

 

Campbell said the survey was put together by business officers from across the system as well as state board staff. The document and possible responses were reviewed by the Senior Executive Team on Sept. 13, 16, 20 and 23, before being finalized and transmitted on Sept. 24.

* Convocation exercise carries message to students

lettersquilt.jpg

Brightly colored triangles with messages from faculty and staff at Shoreline Community College are displayed on the wall in the PUB Main Dining room. (More photos)

 

A quilt of hopes, made of heartfelt messages on brightly colored triangles of paper, is taking shape on one wall of the Main Dining Room in the Pagoda Union Building at Shoreline Community College.

 

The right angle

Want to share your hopes and dreams for students? Stop by PIO in the 1000 Building and pickup a triangle and add your thoughts.Then, just send or drop it by PIO, or bring to the all-campus lunch, and PIO staff will see to it that your contribution is included.

The idea came from a collective brainstorm of participants on the ad hoc Fall Convocation planning group at the college. With Vice President for Student Success Tonya Drake leading the way, the group moved the centerpiece event of the traditional opening week lineup from an “all-campus meeting” to a “convo cation.”

 

“The word ‘convocation’ can have many interpretations,” Drake said “In our case, I think it means a gathering in a purposeful way to build community.”

 

Along with the convocation intent came the idea to bring Gillies Malnarich, co-director of the Washington Center for Improving Undergraduate Education, as keynote speaker, and the colorful messages for students.

 

Malnarich introduced the exercise to convocation attendees.

 

“It is a letter to students,” Malnarich said. “What do you want for your students?”

 

As a guide, she gave three questions to those in the room:

 

When you leave Shoreline Community College, I hope that:

In the company of others, you will be able to …

Where you live, you will be able to …

In your relations with people around the world, you will be able to …

 

Every attendee received one of the colorful triangles and had a chance to share their hopes for the incoming students. For those who would like to participate, materials are available in the college Public Information Office.

 

Drake said this is just the first step.

 

“A fall convocation implies that there should be a spring convocation,” Drake said. “In the spring we’ll ask the students to share back with us, to create a dialogue.”

* New Academic Year off to a good start

Gillies.jpg

Gillies Malnarich reads a passage from "Hope" during her presentation at Fall Convocation 2010. More photos.

Faculty, staff and Student Government representatives came together for the first meeting of the 2010-11 academic year on Thursday, September 16, 2010.  The Fall Convocation began with an all-campus reception (coffee and juice provided by Chartwells and muffins by Costco.)

Vice President John Backes got the ball rolling by introducing Tom Prigmore, Accounting/Budgeting, who performed a personal rendition of the national anthem on sax that elicited huge applause. Backes gave a brief welcome followed by a budget process update by VP Daryl Campbell and Board of Trustees Chair Jerry Smith shared a personal accounting of the value of an education, sharing humility and inspiration.

After a brief presentation by SBA President Robin Aranas and introductions of Student Government representatives, VP Stephen Smith introduced new employees and those who earned 5, 10, 15, 20, 25 and 35 year service awards. Fifty-five employees were honored for their service of five years up to 35 years by Marcia Liaw and Gillian Lewis.

Dean Susan Hoyne was completely surprised - even "without words" when she received the Administrator of the Year Award. Hoyne was commended for her leadership and personal skills.  "She truly seems to understand our work unit and our jobs and supports our efforts," a colleague wrote. Hoyne's open door policy and willingness to look at things with different perspectives were also highlighted. Her work developing new programs and bringing new partnerships to the college were also noted.

RonNorimatsu.jpgRon Norimatsu asked his crew to join him on stage when he accepted the Classified Star Award. His pleasant personality, positive outlook and can-do attitude were common remarks on the nomination forms. One nomination read, "I haven't EVER seen him grouchy!"  His determination and skills set were also highlighted.  The humble Norimatsu did what he does so well -- shared the point that we all work together and we do it well no matter what.  The "Shoreline way...that's what we do," he said.

Gary Parks accepted the Faculty Excellence Award for Gloria Anderson, whose nominations came from students, faculty and administrators. A student of Anderson's who was in her 40s raved about her instructor's ability to understand her challenges at returning to school.  "She is an exceptional instructor and mentor who makes me want to learn as much as I can to be a better student," she wrote in her nomination form.  Another student said that Anderson has a "knack for taking the student on a journey to find answers rather than providing answers outright."

Gillies Malnarich, co-director of the Washington Center for Improving the Quality of Undergraduate Education, The Evergreen State College, gave the keynote, capturing the interest of all, sharing her ideas and experiences around teaching and learning strategies. The center is organized as a consortium, working in collaboration with institutions across the country.  Malnarich works with faculty members, staff, and administrators to share good practices and carry out collaborative projects aimed at improving undergraduate teaching and student learning. Through workshops, institutes, campus visits, publications, and our website, the Washington Center promotes projects aimed at improving student achievement. All Washington state community and technical colleges are members.

President Lee Lambert talked about the possibilities that lie ahead for college, sharing his vision of reaching aggressive enrollment numbers via a virtual college and a larger international student population via a 24-minute video presentation.  Lambert is currently in Asia with the Governor's International Mission. 

 

* Lower state revenue projection gives Shoreline a higher budget-cut target

Shoreline Community College officials went into a Thursday afternoon meeting to discuss how to plan for current-year budget cuts of 4 and 6 percent.

 

They came out of the meeting to find that Gov. Chris Gregoire has pegged the number at 6.3 percent, the system could lose "9,000 slots" and State Board of Community and Technical Colleges Executive Director Charlie Earl saying to forget about 4 percent.

 

“It isn’t entirely unexpected news, but we weren’t sure when we’d know it,” said Daryl Campbell, Vice President for Administrative Services. “Now we know. If there is any good news, it is that we had just been discussing the likelihood of the cut staying at the higher end of the spectrum.”

 

Campbell and the other members of the Senior Executive Team met to work on the college response to a state board survey about the projected impacts of two separate budget reductions scenarios: 1) a 6 percent cut for this year, with language that legislative action in January could knock that down to about 4 percent, and; 2) a 10 percent reduction for the coming two-year budget period that starts July 1, 2011. The survey is due back to the state board by Sunday, Sept. 26.

 

While Gregoire had already predicted the current-year cuts would be 4-7 percent, the actual number, 6.3 percent, came Thursday on the heels of a state revenue projection that sees very little good in the near future.

 

“Job growth remains anemic; housing is looking for a new bottom; and, despite some easing in credit conditions, small businesses continue to face a challenging credit environment,” says the Economic & Revenue Forecast Council report. “There is still considerable drag in the economy, little indication of any impending acceleration, and increased uncertainty.”

 

Less certain was whether that number would hold or be reduced to something closer to 4 percent. At play is a “maintenance of effort” (MOE) clause that all states, including Washington, agreed to in return for accepting federal stimulus money. However, also on Thursday afternoon came an e-mail memo from Earl to all colleges strongly advising to not plan on any MOE budget protection.

 

“We now question whether they will be able to balance the state budget without violating these limits,” Earl wrote. “As a result, I STRONGLY urge you to assume that the Governor’s across-the-board reductions will hold up as the level of reduction for FY 2011.”

 

A week ago, state board staff had supplied all colleges with dollar targets for the 6 percent cut scenario. Shoreline’s target was $1.298 million. Just minutes after Earl’s memo was sent, a notice went out from the state Office of Financial Management translating 6.3 percent into a new target: $1.363 million for Shoreline.

 

Campbell said the executive team will meet twice again next week to complete the state board survey and arrive at a plan to meet the new cut level and make a recommendation to President Lee Lambert.

 

Lambert, on a trade mission to China and Vietnam with Gregoire,is staying close to the situation and interacting with staff by e-mail. Lambert was closely involved with the vice presidents and budget discussions before leaving for Asia.

 

Late Thursday a news release posted on her Web site, said: "Gregoire warned that the cuts could mean the loss of up to 9,000 slots at local community and technical colleges at a time when demand is at its highest, a reduction of funding for 75 percent of our local school districts that receive extra financial support through levy equalization, and the closure of another state prison. These cuts will affect communities and services across the state."

 

SCC/Jim Hills

* Homeless campsite dismantled

An unauthorized campsite discovered in a heavily wooded area on the Shoreline Community College campus and used by a homeless person has been dismantled.

 

The camp was the site where the body of a 42-year-old woman was found Friday, Sept. 3, 2010. The incident was investigated by King County Sheriff’s Office detectives. The King County Medical Examiner’s Office is waiting for toxicology tests to be returned before determining the cause of death. No arrests were made.

 

The camp was also used by a man who has been ordered by Shoreline Police and college officials to not return to the campus.

 

College officials and Shoreline Police are working together to survey all the undeveloped areas of 83-acre campus that abuts the city of Shoreline’s wooded Boeing Creek Park. If anyone is found camped on college property, they will be given a list of social-services resources and advised to leave, college officials said. A subsequent sweep will be made to remove any camp material, they said.

* State wants budget plans soon

BUDGET DATES

 

SHORELINE

  • Sept. 10: Received survey from state board describing impacts for 6 percent and 10 percent cuts
  • Sept. 13: Senior Executive team review, discuss survey
  • Sept. 16: Senior Executive team review, discuss survey
  • Sept. 20: Senior Executive team review, discuss survey
  • Sept. 21: Budget and Strategic Planning Committee present budget-related data and other information
  • Sept. 23: Senior Executive team review, discuss survey
  • Sept. 26: Survey response due to state board
  • Oct. 1: Implement reductions in 4 percent plan

STATE

  • Sept. 15: State board will adopt the system’s 2011-13 biennium operating budget request.
  • Sept.16:  State revenue update released
  • Sept. 17:  Governor expected to announce across-the-board budget reductions
  • Sept. 30:  2011-13 biennium budget requests due to the Governor.
  • Sept. 30:  10 percent budget reduction packages due to the Governor. 
  • Oct. 13:  6 percent 2010-11 budget reduction packages are due to state Office of Financial Management along with 2011 supplemental budget requests.
  • December: Governor expected to propose a 2010-11 supplemental budget to adjust across-the-board cuts
  • December:  The Governor’s 2011-13 budget proposal will be released
  • Late January:  Legislature expected to adopt a 2010-11 supplemental budget
  • April 2011:  Legislature expected to adopt a 2011-13 biennium budget
Shoreline Community College officials are working quickly to meet state-mandated deadlines for budget-reduction proposals.

 

All colleges are being asked to prepare two budget-reduction scenarios; one at 6 percent for the current year ending June 30, 2011 and one at 10 percent for the two-year period starting July 1, 2011. Both are due to state officials in the next three weeks.

 

“We have not much time to do this,” Vice President for Administrative Services Daryl Campbell said.

 

The work is revolving around a survey worked out in discussions this past week among business officers and staff from across the state system. “There was consensus that we just don’t have time to offer detailed plans to the state board,” Campbell said. “What we agreed to is more of a narrative approach, describing how each college will achieve its own reduction target.”

 

The purpose of the survey is to gather information from the colleges that will be used to provide system-level information and to provide information to the Legislature on budget reduction impacts. The survey was reviewed Monday, Sept. 13, 2010, by Campbell, fellow VPs John Backes, Tonya Drake and Stephen Smith as well as presidential special assistants Holly Woodmansee and Jim Hills and Chief Advancement Officer Jane McNabb. The group is scheduled to meet again on Thursday, Sept. 16, Monday, Sept. 20 and Thursday, Sept. 23.

 

For Shoreline, the 6 percent target number is $1.298 million with the plan due to the state board on Sunday, Sept. 26. The 10 percent target is $2.249 million. That plan is due to Gov. Chris Gregoire’s office on Sept. 30.

 

Campbell said it is helpful to take separate looks at the details and circumstances of each reduction plan. Both plans start from a baseline of the adopted 2010-11 college budget.

 

The 6 percent plan is based on Gregoire’s announcement that she would call for such cuts immediately after the September state revenue projection, which is due Thursday, Sept. 16. By law, Gregoire can only call for across-the-board cuts. Only the Legislature can adjust cut levels between agencies and Gregoire says she will ask lawmakers to do so when they convene in January.

 

“There is a ‘maintenance of effort’ clause that came with the state’s acceptance of federal stimulus money,” Campbell said. “Assuming that holds, then our actual cut for this year wouldn’t be 6 percent, but more like 4 percent. However, we won’t know that until January at the earliest and we’re being asked now for a 6 percent plan, which we will submit.”

 

Earlier this summer, college officials identified a 4 percent plan that avoids cutting positions. “The idea is to reduce spending and hold it aside until we get a specific number from the state,” Campbell said. Once finalized and approved by President Lee Lambert, the 4 percent-level reductions could take effect as soon as Oct. 1.

 

Getting from 4 percent to 6 percent, however, could impact positions. While not finalized, President Lambert has said any position cuts for this year would likely come from administrative and classified areas.

 

The 10 percent plan is based on statements by Gov. Gregoire and projections by the state Office of Financial Management. Based on current information, the state is be looking at a $3 billion deficit for the 2011-13 biennium, which could equate to about a 10 percent cut for community and technical colleges. Gregoire has said that the outlook for the following two years, 2013-15, is even bleaker with a projected $9 billion deficit.

 

A cut at the 10 percent level, Lambert has said, would have to mean significant full-time faculty reductions.

 

Lambert has said that while current-year reductions will move ahead quickly, the inclusive, campus-wide process for the potentially deeper 2011-13 cuts will continue. The Strategic Planning and Budget Committee is scheduled to present budget-related data and other information gathered over the summer at the all-campus lunch, scheduled for 11:30 a.m.-1 p.m., Tuesday, Sept. 21.

 

“We have to give the Governor’s office some information about Shoreline meeting the target,” Campbell said. “However, there will still be time to discuss and get input before getting a final number from the Legislature next spring and adoption of a final budget for the next two years.”

Jim Hills/SCC

* SCC Hosts Biotechnology Teacher Workshop

Nineteen high school teachers from around the greater Seattle area, from Snohomish to Olympia, participated in the 4th Annual Amgen Bruce IMG_0678.JPGWallace Biotechnology Lab Program run by David Paul, a biotechnology lab technician at Shoreline Community College. 

 

The Amgen-Bruce Wallace Biotechnology Lab Program is an educational outreach program that provides equipment, curriculum assistance and supplies to high schools and colleges. The Amgen-Bruce Wallace Biotechnology Lab Program engages students from diverse backgrounds in learning molecular biology using relevant curricula, tools and techniques. It exposes students to the wide range of career opportunities in science. Aligned with National and State Science Education Standards, the program supports the goal of achieving scientific literacy. (This information was taken from the Amgen-Bruce Wallace web site. http://www.bwbiotechprogram.com/aboutus.php).

 

Shoreline Community College was the only college in the Puget Sound area to receive funding for the Amgen program and Paul and Outreach Coordinator Adrienne Houck invited high schools from around the area to participate. 

 

Aligned with the new science standards in Washington state, the Amgen Bruce Wallace program provides all of the equipment, chemicals, consumables and reagents to perform eight multi-day cohesive labs from pipetting to transformation of bacteria to purification of the protein. Participating faculty can check the kits out throughout the year and provide this to all of their students (which is many times 150 students per teacher). With enough supplies to run lab groups of two in the high schools, students get first-hand experience of concepts in biotechnology and the techniques done by technicians in the field.

 

Shoreline Community College’s Biotechnology Program’s technician, David Paul, works closely with the instructors to help support them in incorporating the curriculum into existing curricula.  Paul will also be available to help instructors with the kits. 

 

Outreach Coordinator, Adrienne Houck, plans to schedule classroom visits as a resource on biotechnology careers and career pathways.  Houck will take her own hands-on lab activities to the schools.  “I hope to inspire students to engage in this important field in our lives and our community,” Houck said.