Upon signing a Shoreline Community College Facility Rental Contract for use of College
Facilities, Shoreline Community College, referred to as the "College" and "Facility
User" shall agree to the following policies. The "Facility User" shall include, but
not be limited to, all outside community organizations, individuals, and groups; and
Shoreline Community College departments, teams, students and employees. For more information,
see the complete SCC Facility Guidelines and Procedures.
- The College agrees to permit the Facility User to utilize the facilities belonging
to the College indicated on the SCC Rental Contract. These facilities may be utilized
by the Facility User on during time periods specified on the contract and reservation
confirmation. College will provide Facility User a reservation confirmation upon booking.
A rental contract will be signed by both parties and approved by the Vice President
of Administrative Services in advance of the event date(s) and/or rental period. The
rental contract shall not be modified or amended except by written authorization approved
by both parties.
- The Facility User agrees to indemnify the College against all liability, loss, cost,
damage, or expense sustained or suffered by the College, including attorney's fees
and other expenses of litigation resulting from, or arising in connection with, the
utilization of facilities of the College by the Facility User. As a condition of the
rental, the College may require proof of valid insurance in advance of event with
Shoreline Community College named as additional insured. The Facility User will also
agree to forever release the Shoreline Community College, its agents, employees and/or
officers, and from all debts, claims, demands, and damages, actions and causes of
action, whatsoever, which such Facility User may now have, or may hereafter have,
as a result of using the college facilities.
- The Facility User recognizes that it has no license or right to utilize facilities
belonging to the College other than the facilities indicated on the SCC Rental Agreement.
The Facility User agrees, however, that if members, employees, agents, guests, licensees,
of the Facility User use such campus facilities, the Facility User's promises and
obligations under this Agreement shall nonetheless be fully applicable, and the Facility
User will indemnify the College for losses, liabilities or damages resulting from
such usage and be responsible for any additional expenses incurred.
- The Facility User acknowledges that it will be liable for any damages caused by its
use of the facilities and agrees to pay the College for any damages incurred. The
Facility User will be responsible to clean up any debris, and materials after the
event, and leave the premises in proper order. Food and beverages will not be consumed
in areas marked by the college, including but not limited to, classrooms, theater,
gym, computer labs, conference rooms and study lounges in the PUB, music building
labs and band rooms.
- To arrange for food and beverage service on campus, contact Chartwells at (206) 546-6918.
All catering, coffee service, concessions and other food/beverage requests will go
through Chartwells and will be invoiced directly to the Organization. Serving liquor
on campus must be done in compliance with the Washington State Liquor Control Board
and SCC permission forms, permits and/or special event licenses must be obtained prior
to the event. Failure to obtain proper documentation may result in the cancellation
of the event. More information and application forms are available in the SCC Facility Guidelines and Procedures document.
- Parking is available on a first-come, first serve basis throughout the campus in legally
marked spaces. Parking permits for the main campus and Greenwood lot are required
for day and evening events, weekends and legal holidays. Permits may be purchased
at kiosks located throughout our campus parking lots. Temporary passes can be purchased
in advance at a reduced price per day for visitors and rental groups upon request
through the Facility Rental office. For complete SCC campus parking rules and pricing
information see the SCC Parking page.
- If the services of the King County Officers Guild, College's Security Office, Facilities,
Media Technicians, Music and Theater Supervisors/Technicians, Building Monitors, or
any other College personnel, are needed during the time of this agreement, the Facility
User will pay the College for all costs incurred. Invoicing for facility rental fees
and services provided by the College will be processed after the contract has been
signed by the parties. If additional fees are charged by the College for services
or facility usage during the event, the College will invoice the Facility User after
the event date. Payment schedule: 50% of the rental upon signing of this contract
followed by the balance paid in full by the event date.
- The Facility User and all event organizers will read and agree to abide by Shoreline
Community College policies & regulations relating to facility usage as outlined in
the SCC Facility Guidelines and Procedures document.